Initiative #117
PolyDocs: Format and Translate for CSAS
Listed in the registry Production Original language : English Unclassified
Value score 15 %
Weighted average of impact area coverage (40%) and strategic alignment (60%).
Feasibility score 13 %
Share of feasibility criteria checked in the form.
About the initiative
Description of the initiative
A modular, bilingually-optimized (EN/FR) application that automates the formatting, quality assurance, and standardization of complex Word documents to meet Government of Canada publishing requirements. The tool orchestrates a highly configurable, low-code assembly line that handles deep document cleanup (resolving fragmented text, localizing punctuation/number conventions, and rebuilding tables of contents), applies localized terminology glossaries, and reduces file sizes for accessibility.
Problem statement
Manual document formatting is a labor and time-intensive task. Given the volume of documents published by the Ecosystems and Oceans Science (EOS) sector, automating aspects of document formatting process will create appreciable internal efficiencies.
Expected outcome if AI is selected
Creation of tool.
Risks
Current risks relate to ability to meet official languages requirements for science advice.
Strategic alignment
- Improved scientific advice for fisheries
Areas of impact
- Time
Feasibility
- Data is available and usable
AI family
Automation and Decision Support
- AI sub-category
- Robotic Process Automation with AI
- AI capability
- Administrative and Process Automation
Similar initiatives
Same AI sub-category (Robotic Process Automation with AI): they could share a solution.
- 222 Automated assessment of Crowd Source Bathymetry · Ecosystems and Oceans Science
- 221 Automated Paper Chart Solution · Ecosystems and Oceans Science
- 194 Automated ELOG reporting · Indigenous Affairs, Aquaculture and Governance
- 193 Autonomous Task Tracker · Indigenous Affairs, Aquaculture and Governance
- 186 Paper Buyer Slips · Indigenous Affairs, Aquaculture and Governance
Lifecycle
-
Ideation
Stage status : Completed
June 1, 2025
-
Assessment
Stage status : Completed
-
Approved
Stage status : Completed
-
Development
Stage status : Completed
-
Pilot
Stage status : Completed
-
Production
Stage status : In progress
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Archived
Stage status : Upcoming
Schedule for this initiative
- Completed
- In progress
- Planned
- Not applicable
- Today
- Ideation
A similar need?
Nobody has come forward yet. If your team faces the same problem, say so: it helps bring initiatives together and share a solution.
Contacts
- Requester
- Smith, Melannie
- Sector contact
- Smith, Melannie
- Subject matter expert
- Carr, Kevin
- Smith, Melannie
- Technical lead
- Carr, Kevin
- Approver (DG)
- King, Rhea
Data and tools
- Sector
- Ecosystems and Oceans Science
- Region
- National Capital Region
- Data classification
- Unclassified
- Could this initiative be shared with the Treasury Board Secretariat?
- No
- Submitted on
- June 1, 2025
Data source
- Azure storage
Data type
- Word documents
Tools in use
- Data pipelines and platforms (e.g. Databricks, Data Factory, MS Fabric)
Government priorities and declaration
- Prime Minister's mandate commitment
- Spending less on government operations so that Canadians can invest more in the people and businesses that will build the strongest economy in the G7.